AI for Marketing Ops

Voice AI Receptionist

This Vapi AI Voice Agent Automates Your Calls. Complete voice AI receptionist built using Vapi and integrated with n8n automation system for professional call handling and business workflow automation.

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Workflow Overview

This detailed workflow builds a voice AI receptionist using Vapi and integrated with n8n automation system. The system leverages Twilio for phone number management and real-time call handling, while also automating invoicing via Go High Level and managing appointment scheduling. Features JSON-based parameter formatting and sophisticated tool coordination.

Pricing & Implementation

  • • Platform Cost: n8n ($20/month for cloud plan)
  • • Setup Time: 3-4 hours with template
  • • ROI Timeframe: Typically 1-2 weeks

Use our ROI calculator for your specific use case.

Required Tools & Integrations

  • n8n (cloud or self-hosted)
  • Vapi AI voice agent platform ($40-60/month)
  • Twilio for phone number and call management ($15-30/month)
  • Go High Level for automated invoicing ($97/month)
  • Appointment scheduling integration ($20-30/month)
  • JSON parameter formatting tools

Total monthly cost: ~$192-237 depending on call volume.

Steps

  1. Set up Vapi AI voice agent platform
  2. Configure Twilio phone number and call routing
  3. Implement n8n automation system integration
  4. Set up Go High Level for automated invoicing
  5. Configure appointment scheduling workflows
  6. Implement JSON parameter formatting and tool coordination

Business Benefits & ROI

  • 24/7 Professional Reception: AI-powered call handling around the clock
  • Automated Invoicing: Seamless billing workflow integration
  • Appointment Management: Intelligent scheduling and coordination
  • Real-Time Processing: Instant call routing and response
  • Cost Reduction: Eliminates need for human receptionist

Video Tutorial Available

Comprehensive blueprint by Jono Catliff. Free template with detailed JSON parameter formatting and tool coordination guides.

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Ready to Deploy

Perfect for small businesses, service providers, medical offices, and any organization needing professional AI-powered phone reception and automation.

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